From the Fuel Purchases Report (Fuel & Energy > Fuel Purchases) you can upload and edit fuel card information within your Samsara dashboard to cross reference fuel purchases with vehicle tracking data. This enables you to verify that fuel purchases correspond to a vehicle’s position at the reported gas station. Verified purchases are detected automatically and include a link to the trip that is associated with the purchase using a proximity search. An unverified purchase indicates that Samsara was not able to detect a vehicle nearby at the reported time and location.
The report displays total fuel purchases, including the average price per gallon, and a graph view of fuel purchases by day.
The All report of the Fuel Purchase Report displays all uploaded fuel purchase amounts, cost, time, and locations. The report is further subdivided by the transaction analysis state:
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All: All uploaded fuel purchase amounts, cost, time, and location.
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Verified: Indicates whether a vehicle from your fleet was near the gas purchase location at the time of purchase. Verified purchases will include a link to the proximity search that verified the purchase.
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Unverified: Indicates no vehicles were nearby at the time and location of the transaction.
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Processing: Samsara has not yet analyzed the transaction.
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Invalid: Indicates purchases where the address or other data may be invalid and Samsara could not definitively verify the purchase. As an administrator, you can manually edit a file to correct typos or address errors and re-upload. The report will resolve the duplicate uploads and if the address is valid, verify the purchase. If needed, you can delete one or more transactions in a time period and remove them from the report.
To edit an uploaded transaction, see Edit or Delete a Fuel Purchase Transaction. For archival or reporting purposes or to edit transactions in bulk, you can export the transactions from the Fuel Purchase Report (More Actions > Export to CSV. To upload edited transactions, see Import Fuel Purchases.
You can edit the transaction details directly from the dashboard or export the uploaded transactions to a Comma-Separated Values (CSV) file to edit transactions in bulk. Automatically detected details such as the nearby vehicle and the sale timestamp cannot be edited.
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To delete a transaction, select one or more transactions from the list and click Delete.
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To edit transactions in bulk, click More Actions > Export to CSV, edit the transactions following the CSV Format for Fuel Purchases, and then Import Fuel Purchases.
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To edit one transaction, select the transaction from the list.
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From Transaction details, click Edit. You can edit the following details:
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IFTA Fuel Type: Search for or select the type from the menu (Compressed Natural Gas, Diesel, Ethanol, Gasoline, Liquified Natural Gas, Propane, M85, Methanol, Hyrogen, Unspecified, A55, Biodiesel, Other).
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Assigned Vehicle: Search for or select the vehicle from the menu.
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Status: Select Verified or Unverified status.
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To confirm the changes, click Save.
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