From the Fuel Purchases Report (Fuel & Energy > Fuel Purchases) you can cross reference fuel purchases with vehicle tracking data. This enables you to verify that fuel purchases correspond to a vehicle’s position at the reported gas station. Verified purchases are detected automatically and include a link to the trip that is associated with the purchase using a proximity search. An unverified purchase indicates that Samsara was not able to detect a vehicle nearby at the reported time and location. To view or edit Fuel Purchases you must have the corresponding Fuel Purchases user permissions enabled for your role. For more information on Fuel user permissions, including Fuel Purchases user permissions, see Custom Roles. You can Import Fuel Purchases in CSV format and also upload and edit fuel card information from your Samsara dashboard (Settings ( ) > Fuel & Energy > Fuel Cards).
The report displays total fuel purchases, including the average price per gallon or liter, and a graph view of fuel purchases by day.
The All report of the Fuel Purchase Report displays all uploaded fuel purchase amounts, cost, time, and locations. The report is further subdivided by the transaction analysis state:
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All: All uploaded fuel purchase amounts, cost, time, and location.
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Verified: Indicates whether a vehicle from your fleet was near the gas purchase location at the time of purchase (within a 100 meter radius, and within 10 minutes before or after the transaction). Verified purchases will include a link to the proximity search that verified the purchase.
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Unverified: Indicates no vehicles were nearby at the time and location of the transaction (within a 100 meter radius, and within 10 minutes before or after the transaction).
Unverified purchases are still included in the IFTA Report Tax Paid Gallons per jurisdiction.
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Processing: Samsara has not yet analyzed the transaction.
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Invalid: Indicates purchases where the address or other data may be invalid and Samsara could not definitively verify the purchase. As an administrator, you can manually edit a file to correct typos or address errors and re-upload. The report will resolve the duplicate uploads and if the address is valid, verify the purchase. If needed, you can delete one or more transactions in a time period and remove them from the report.
To view the summary and details of an uploaded transaction, select a transaction from the Transactions list. You can view the following Transaction details, as applicable:
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Field |
Description |
|---|---|
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Sale Date/Time |
Date and time the transaction occurred. |
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IFTA Fuel Type |
Type of fuel purchased. |
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Assigned Vehicle |
If you uploaded fuel purchases in CSV format, this is the name of the vehicle you listed in the Vehicle field for the transaction. If you imported fuel purchases through integration, Samsara uses gateway GPS data, and fuel purchase location data from your integration to see what vehicles were in the vicinity of the transaction (within a 100 meter radius, and within 10 minutes before or after the transaction). If there was only one vehicle within the vicinity of transaction, Samsara sets it as the Assigned Vehicle. If there is more than one vehicle within the vicinity of the transaction, no Assigned Vehicle is set, and all eligible vehicles are listed as Nearby Vehicles. |
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Nearby Vehicles |
Any vehicles that were within a 100 meter radius, and within 10 minutes before or after the transaction are listed here. |
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Status |
Indicates whether the transaction is Verified or Unverified. |
To edit an uploaded transaction, see Edit or Delete a Fuel Purchase Transaction. For archival or reporting purposes or to edit transactions in bulk, you can export the transactions from the Fuel Purchase Report (More Actions > Export to CSV). To upload edited transactions, see Import Fuel Purchases.
You can edit the transaction details directly from the dashboard or export the uploaded transactions to a Comma-Separated Values (CSV) file to edit transactions in bulk. Automatically detected details such as the nearby vehicle and the sale timestamp cannot be edited.
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To delete a transaction, select one or more transactions from the list and click Delete.
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To edit transactions in bulk, click More Actions > Export to CSV, edit the transactions following the CSV Format for Fuel Purchases in Import Fuel Purchases.
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To edit one transaction, select the transaction from the list.
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From Transaction details, click Edit. You can edit the following details:
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IFTA Fuel Type: Search for or select the type from the menu (Compressed Natural Gas, Diesel, Ethanol, Gasoline, Liquified Natural Gas, Propane, M85, Methanol, Hydrogen, Unspecified, A55, Biodiesel, Other).
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Assigned Vehicle: Search for or select the vehicle from the menu.
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Status: Select Verified or Unverified status.
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To confirm the changes, click Save.
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1 comment
I keep getting the the following error.
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