From the Fuel Purchases Report (Fuel & Energy > Fuel Purchases) you can upload fuel card information to Samsara to cross reference fuel purchases with vehicle tracking data (please refer to our Import Fuel Purchases article for detailed instructions). This enables you to verify that fuel purchases correspond to a vehicle’s position at the reported gas station. Verified purchases will include a link to the trip that is associated with the purchase (a proximity search). Unverified purchases mean that Samsara was not able to detect a vehicle nearby at the reported time and location. The report also provides customers a view of their total fuel purchases - including the average price per gallon, and a graph view of their fuel purchases by day.
The main view of the Fuel Purchase Report displays all uploaded fuel purchase amounts, cost, time, and locations. The report is further subdivided by the transaction analysis state:
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All: All uploaded fuel purchase amounts, cost, time, and location.
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Verified: Indicates whether a vehicle from your fleet was near the gas purchase location at the time of purchase. Verified purchases will include a link to the proximity search that verified the purchase.
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Unverified: Indicates no vehicles were nearby at the time and location of the transaction.
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Processing: Samsara has not yet analyzed the transaction.
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Invalid: Indicates purchases where the address or other data may be invalid and Samsara could not definitively verify the purchase. As an administrator, you can manually edit a file to correct typos or address errors and re-upload. The report will resolve the duplicate uploads and if the address is valid, verify the purchase. If needed, you can delete one or more transactions in a time period and remove them from the report.
For archival or reporting purposes, you can export the Fuel Purchase Report that contains fuel purchases and their verification status. This report can be exported to CSV from More Actions.
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