Please note: Walkaround is the UK version of the Daily Vehicle Inspection Report (DVIR) mandated in the US.
Per the UK Department for Transport, all drivers must ensure that a vehicle is safe to drive before setting off on a journey and at least once every 24 hours. Walkaround inspections are mandatory for PCVs/PSVs, HGVs & passenger-carrying vans.
Drivers are expected to carry out a walkaround check of a vehicle before a journey and check specific items for any defects. The list of items varies depending on the type of vehicle:
If a defect is found, Commercial drivers shall also report them in writing to maintenance. This report includes:
- Date of inspection
- Details of the defects
- Name of the person reporting the defects vehicle registration or identification mark
Although this report is required for HGVs, PCVs/PSVs & passenger-carrying vans, companies at their own discretion may also enforce walkaround checks for other vehicles than those listed above.
How to submit your Walkaround Inspection:
Once a driver has logged into the Driver App & selected the vehicle of their choice, Walkaround will be accessible on the landing page via a new green widget.
To begin, the driver will select the tile and click Create Walkaround.
The following fields will be shown:
- Vehicle: prepopulated with vehicle name selected when at log-in
- VIN: prepopulated if available optional
- Location: current location optional
- License plate: prepopulated if available required
- Odometer: prepopulated if available required
The driver will then be able to take photos from all 4 sides of the vehicle: front, back, and both sides. By default this is optional but it can be made required in your Settings > Maintenance.
If there are any defects from the previous walkaround for that vehicle, those will be listed below for the driver to resolve.
Once all the required fields are added, the driver will then be able to move on to the following task & perform his daily inspection.
The list of items to verify is defined by the template assigned to that vehicle; read more about templates here. Items will be grouped in sections depending on where they are situated with respect to the vehicle. At the top of the list, the driver will be able to search for an item.
To complete the check, the driver will have to explicitly tick off every item. If any item is identified as defective, the driver will be able to append a photo and a comment. They will be able to track how many items they have checked in every section as well as how many defects are present in that section.
Finally, the driver will need to mark the vehicle as either “Safe” or “Unsafe” & he will be asked to certify this submission.
Once submitted by a driver, the walkaround report will then appear on the Driver App as well as the dashboard under Maintenance > Walkaround.
Administrators can grant mechanics or agents limited access to the Samsara dashboard to access the reports & address any defective items. Read more about the different access roles here.
Select each Walkaround to view the detailed report. Mechanics can select individual defects they choose to resolve. If the vehicle was marked as unsafe to drive, they will have the option of providing additional commentary once the Walkaround is resolved.
Once the inspection is resolved, the mechanic’s name & the date/time will appear at the bottom of the report in both the dashboard & Driver App.
For additional functionality please refer to KB articles related to DVIR, the US version of Walkaround.