Parts represent physical items—like filters and brake components—used in asset maintenance. Each part record stores classification, cost, and sourcing information to support accurate tracking and reporting. Parts can be added to Work Orders, linked to Service Tasks, or automatically matched during AI Invoice Scanning.
When using AI invoice scanning, matching accuracy improves as more parts are added to your library.
To define a part for use in Work Orders or Service Tasks, use the following workflow:
-
In the Samsara dashboard, navigate to Maintenance (
) > Parts.
-
Click Add New Part.
-
Fill in the part details:
-
Part ID: Must be unique across your organization.
-
Part Name: Common name or description (such as Engine Oil).
-
Category and Subcategory: Used for reporting. Parts without a category appear as Uncategorized.
-
System Code / Assembly Code / Component Code (Optional): Use VMRS classifications if enabled in Settings (
) > Maintenance.
-
Description (Optional): Internal notes or technical details.
-
Manufacturer / MPN (Optional): Manufacturer and part number used for sourcing.
-
Barcode (Optional): Add a UPC or other scannable identifier.
-
Unit Cost: The per-unit cost of the part.
-
Unit of Measure: Specify the unit type, such as piece, liter, or gallon.
-
-
Click Save to add the part to your library.
To manage existing parts, open the more actions ( ••• ) menu next to the part in the Parts list (Maintenance ( ) > Parts) and choose one of the following actions:
-
Edit: Update any field listed above.
-
Archive: Remove a part from active use without deleting historical data. Archived parts can be reactivated.
-
Delete: Permanently remove a part. All references to the part must be removed from Work Orders before deletion.
Important
Deleting a part may affect historical cost reporting.
Comments
0 comments
Article is closed for comments.