When an In-House Audit is scheduled by the DOT, Samsara has you covered! The best way to transfer driver HOS logs during an audit is the Audit Transfer function located in your Samsara Cloud Dashboard. Here are the steps to get you prepared:
Step 1: Contact Support to enable the audit transfer tool for your dashboard. Call us at (415) 329-6900, email us at firstname.lastname@example.org, or open a Support case via the Support tab in your dashboard. To open a case from the dashboard, click on Support > Submit a case.
Step 2: Navigate to Fleet > Reports > Driver HOS. Then, select the driver who you would like logs transferred for.
Step 3: Specify the date range of the transfer using the date selector in the upper right corner.
To do so, click on the date in the top right corner of your Cloud Dashboard. This will display a calendar.
Next, navigate to the correct month and choose the start date, followed by the end date.
In this example, the time range includes Jan. 1 to Jan. 31:
Once the date range is selected, it will be reflected in the calendar window.
Step 4: Next, click the Audit Transfer button below the date range.
Step 5: After clicking the Audit Transfer button, a transfer dialog box will appear. Here, you can verify that the date range is correct.
Below the date range is an optional field for File Output Comment. An inspector may have a specific value to place in this field.
Once the details of the transfer request have been confirmed, click Submit to transfer the data file.
Note: Once submitted, the data file cannot be recalled. Ensure that the data requested for transfer is consistent with the inspector's request(s).
Step 6: Repeat steps 1-5 for each individual driver requested by the inspector.